Chart Abstraction for Safer, Faster EHR Transitions

Verisma helps healthcare organizations migrate structured data and documents into new patient charts with experienced HIM support, tailored workflows, and quality-audited execution.

Protect Clinical Workflows During EHR Migration

EHR transitions often require significant manual data entry and human decision-making. If chart data is missed, mapped incorrectly, or filed inconsistently, providers can face workflow disruption, slower EHR adoption, and patient safety risk during the transition.

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A Better Way to Manage Chart Migration

Verisma Chart Abstraction helps healthcare organizations move critical information from one EHR to another through a structured, quality-audited process. The service includes project planning, process development, data structuring, patient chart creation, document handling, and field auditing to support a more seamless transition.

Verisma can abstract structured, reportable data such as medication lists, immunizations, and patient history, while also preparing and indexing supporting documents based on the client’s migration priorities. The work is tailored to each organization’s scope, timeline, and filing objectives.

How Chart Abstraction Works

Set Migration Priorities

The provider shares a master abstraction list with migration and appointment priorities, and Verisma aligns the work to the defined scope and chart requirements.

Review the Source Chart

CCS is designed to take high-friction administrative tasks off already-busy internal teams so clinicians and staff can work closer to the top of their license. Across forms, inbound documents, referrals, and prior authorizations, Verisma helps reduce backlogs, improve follow-through, and free internal teams to stay focused on patient care.

Abstract and Prepare the New Chart

Yes. Verisma’s CCS model is designed to work in coordination with existing EHR workflows, payer portals, and client-specific processes rather than forcing organizations into a rigid one-size-fits-all approach. The goal is to create a more standardized and accountable operating model while still fitting the realities of how your teams work today.

Audit for Accuracy

Verisma tracks CCS workflow activity through built-in operational processes and provides client reporting that can include billed hours, audits, errors logged, accuracy rates, quality scores, approval rates, document counts, and trend reporting. This helps clients monitor performance and understand how work is progressing over time.

What Verisma Chart Abstraction Does for You

Abstract Structured, Reportable Data

Clean, structured data abstraction for the new chart
Medication lists and immunization extraction
Patient history and clinically relevant data capture
Support for downstream reporting and ongoing clinical use

Create and Organize New Patient Charts

Patient chart creation within the new EHR and/or PM system
Document export, scanning, and indexing support
Alignment to client-specific chart structures
Organized filing based on operational and clinical objectives

Extend Your Team with Quality-Audited Support

Experienced HIM team with built-in staffing redundancies
Internal audit and compliance oversight built into the process
Reduced burden on internal teams during migration projects
Eliminates the need to hire, train, and manage temporary chart-prep staff

“Verisma’s communication makes them an excellent partner. I can rest assured knowing that if there are any errors, Verisma will quickly communicate them, identify a resolution, and provide a final report. That transparency is key for us.”

Deputy Chief Operating Officer

Sun River Health

FAQs

Common Questions About Chart Abstraction

Does it work with my existing systems?

Verisma Chart Abstraction is designed for migration into a new EHR and/or PM system and is tailored to each provider’s specific scope of work. The service can support structured data movement, patient chart creation, document export, scanning, and indexing based on the organization’s migration priorities, appointment priorities, and filing objectives. It can be used for one-time transition projects or ongoing support needs tied to EHR conversion and data cleanup.

What kind of data can Verisma abstract during an EHR transition?

Verisma can abstract eligible medical data into the new chart, including structured and reportable data such as medication lists, immunizations, and patient history, along with the documents needed to support clinical review and continuity.

Is the chart abstraction workflow standardized or customized?

The process is custom-tailored to each provider. Requirements are identified during implementation and documented within a defined scope of work so abstraction, document handling, and filing objectives align with the organization’s migration priorities.

How does Verisma help protect accuracy during migration?

Verisma uses experienced HIM staff, structured workflows, and quality audits to help verify that migrated data is accurate, complete, and organized correctly in the new chart. This helps reduce omissions, improve data integrity, and support a safer transition for providers and patients.

Can Verisma support more than a one-time chart conversion project?

Yes. Verisma can support one-time migration efforts as well as ongoing chart abstraction and related HIM work, depending on the organization’s needs, timeline, and budget.

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